Ops/Scheduler

The Role of an Operations Scheduler

As the Operations Scheduler you will be responsible for production and execution of the Daily Flying Programme (DFP) utilising the Training Management System (TMS). You will act as a focal point for all scheduling or TMS enquiries, liaising with various internal and external agencies and all staff. You will staff the Operations Desk ensuring the DFP is executed safely and expeditiously. You will manage TMS daily to ensure accuracy of data for reporting purposes. You will also be a focal point for the ATOMS project, the replacement for TMS.

Day to day

Day to day, you’ll provide support to the Training Manager to ensure safe and timely delivery of training. Your key responsibilities will include:

1. Preparing and publishing the Daily Flying Programme.
2. Liaison with engineering teams, ATC, Station Operations, Training Office staff, Squadron Execs, Flying Authorisers and/or Flying Supervisors, flying crews, support staff, and trainees.
3. Liaison with Survival Equipment teams to ensure safety equipment remains in date.
4. Inputting and managing Flight Plans, booking airfield services and arranging relevant diplomatic clearance.
5. Assisting staff with TMS inputs, management of their diaries and system troubleshooting.

What will make you successful in the role of Operations Scheduler

Essential Criteria of an Operations Scheduler

• Ability to communicate clearly and concisely utilising various methods.
• Proven track record for building rapport and working inclusively with others, along with the ability to challenge others respectfully.
• Show capacity for prioritising tasks under time pressure whilst maintaining a calm mindset.
• Ability to adapt to change, adopting agile working practices to meet evolving business needs.
• Good problem solving and analytical skills to help optimise productivity and efficiency.
• Excellent IT skills with the ability to utilise MS Office and other digital programmes.

Desirable Criteria of an Operations Scheduler

• Experience in training management.
• Experience in use of scheduling tools (such as Agenda or STARS).
• Experience in an aviation environment.

Qualifications for an Operations Scheduler

• GCSE English Grade 4 or above (or equivalent) (desirable)
• GCSE Maths Grade 4 or above (or equivalent) (desirable)

Finally, if you feel that you don’t meet all the criteria included above but have transferable skills and relevant experience, we’d still love to hear from you!

Working Arrangements

Site roles

This role is full time, 40 hours per week and provides a stable Monday to Friday work schedule with rare weekend flying.

We’re proud to foster a flexible and inclusive workplace where diverse perspectives are valued. Whether you're working onsite or remotely, we support a culture that encourages collaboration, individuality, and work-life balance.

Security Clearance

Please note that many roles within Ascent Flight Training are subject to strict security restrictions. These may affect your eligibility based on factors such as, your nationality (current and former), place of birth or residency history

All applicants must, at a minimum, meet the Baseline Personnel Security Standard (BPSS). In addition, many positions require higher levels of National Security Vetting, which typically demand more thorough background checks.

For further details, please refer to the official guidance on United Kingdom Security Vetting: clearance levels – GOV.UK.

Our Values

We believe that great training starts with great people and our values guide how we work, lead, and grow together:

• Accountability & Empowerment – We take ownership of our actions and empower others to succeed. Everyone is trusted to make a difference.
• Integrity – We act with honesty, fairness, and professionalism in everything we do.
• Courage – We face challenges head on, speak up for what’s right, and embrace change with confidence.
• Teamwork – We collaborate, support one another, and celebrate shared success.

These values aren’t just words, they’re how we build trust, deliver excellence, and create a workplace where everyone can thrive.

We champion diversity and inclusion because we believe that embracing different perspectives fuels creativity and growth. As a Disability Confident Committed Employer, we actively support individuals with disabilities through fair recruitment, tailored accommodations, and inclusive workplace schemes, including apprenticeships and work experience. If you require reasonable adjustments at any stage during our recruitment process, please get in touch and let us know.